Valuable time is spent in meetings and preparing minutes, however minute take struggle with tenses, grammar, flow of text, interpretation and paraphrasing.

This practical workshop ensures that participants acquire the skill to accurately condense information by focusing on objections made, decisions taken and promptly compiling a course of action list to fast tract action.

COURSE CONTENT:

Introducing the subject

• Why are correct minutes important and binding?

• The role of the minute taker

• Types of minutes

Minute taking techniques

• Procedures leading up a meeting

• Compiling a notice of meeting and the rules that govern this notice

• Comping an agenda

• Formatting an agenda and the importance of a correct agenda

• The agenda is an invitation – entice people to attend the meeting

• Agenda and time frames

• Minute taking

• Methods and simple tips of taking minutes

• Accuracy

• Styles in speedwriting

• Effective listening skills

• Focus on objections and decisions

• Differentiate between important and not important information

• Time frames and preparing of minutes

• Addressing minutes

• Drafting of minutes/emails/hardcopy signing and filing

• Tenses and grammar

Learning outcomes:

• Types of minutes

• The minute taker's role

• Meeting notice and agenda

• Procedures in taking minutes

• Objections, decisions and course of action

• Speed writing

• Grammar, spelling and tenses

• Course of action list

• Distribution of minutes